Reimagining Headstrong Pro’s scheduling journey

Headstrong Counselling is a Community Interest Company and a mental health counselling         service provider in London. They provide remote therapy sessions to people experiencing mild to moderate         health challenges.

Before using NeetoCal into their operations, Headstrong Pro faced several challenges.         Managing the diverse schedules and preferences of over 70 counsellors was a daunting task, leading to         scheduling conflicts and inefficiencies. Coordinating different video conferencing platforms caused         communication breakdowns. Manual payment splitting added administrative burdens and compensation delays.         Without a system for recurring meetings, clients faced inconvenience in scheduling multiple sessions,         leading to potential loss of business.

Challenge

NeetoCal has many features that resolved Headstrong Pro's challenges. It helped counsellors         with flexible scheduling options, improved communication via streamlined video conferencing support, and         automated payment splitting for prompt compensation. Additionally, NeetoCal's recurring meeting feature         enhanced client convenience, fostering business growth and satisfaction.

Solution

“Our mental health company has greatly benefited from the intuitive design and seamless         functionality of the NeetoCal scheduling platform, making appointment management hassle-free for both         therapists and clients. Particularly useful are the integrations which streamline our workflow and enhance         our ability to deliver effective, timely counselling services”

Testimonial

After using NeetoCal, Headstrong Pro experienced significant improvements in streamlining         their business operations. Integration with video conferencing tools improved communication, while         automated payment splitting eased administrative burdens, ensuring timely compensation. NeetoCal's         recurring meeting feature enhanced client flexibility, driving retention and business growth. NeetoCal         made Headstrong Pro's ways of doing things better, helping things run more smoothly and improving outcomes for clients.

Result

Ready to simplify your meeting scheduling process? 

With the Accept business emails feature, NeetoCal ensures that only people with business email       addresses can book meetings. It blocks free email services like Gmail, Outlook, and Yahoo, so       only professional or company emails are accepted. This helps businesses keep things more secure       and professional by preventing random or spam bookings from non-business emails.

Accept business email

Payment feature in NeetoCal allows you to collect payments for your sessions or appointments       by integrating your Stripe or Razorpay account with NeetoCal. By accepting payments ahead of       the session, NeetoCal helps mitigate the risk of no-shows. Clients are more likely to honour       their commitments when they have already made a payment. It saves time and effort in following       up with payment requests and increases the overall efficiency of your business.

Accept payment using Stripe

Custom fields feature in NeetoCal allows you to ask specific questions to participants when       they book a meeting with you. It helps gather relevant information or preferences in advance,       enabling you to prepare for the meeting more effectively. 

Add custom questions

Automatic Timezone conversion feature in NeetoCal simplifies the scheduling process by automatically       adjusting the displayed time based on participants' detected timezones. It eliminates confusion,       prevents scheduling errors, and ensures that everyone can view the scheduled time accurately       in their local timezone.

Automatic Timezone conversion

Buffer time in NeetoCal provides you flexibility and control to add extra time before and after       your meetings. It helps you manage your schedule more effectively, reduces stress, and allows       for better preparation and follow-up. By incorporating buffer time into your appointments, you       can ensure a more balanced and productive day.

Buffer Time

NeetoCal makes scheduling meetings easy and quick. You can generate unique meeting links for       your meetings, customize details like the date, time, and duration, and share the links via email       or messaging apps. It also syncs with different calendars to prevent double bookings.

Create meeting link

Custom Availability feature in NeetoCal provides you with the flexibility to set your preferred       working hours and availability for scheduling appointments or meetings. It ensures that the booking       system aligns with your specific availability, improves efficiency, and reduces scheduling       conflicts. It also includes the Availability Override functionality, which provides even more       flexibility in managing your schedule. 

Custom Availability

Meeting Reminder feature in NeetoCal helps to reduce no-shows and ensures that participants are       well-prepared for their scheduled meetings. It automatically sends reminders to participants       before the meeting to remind them of the upcoming event.

Custom reminders

Customize booking page feature in NeetoCal allows you to add your logo, creating a consistent       and professional branding experience for your clients and participants. While the customization       options are limited to the logo itself, it still offers a valuable opportunity to showcase your       brand identity and make a lasting impression.

Customize booking page

Email Notification feature in NeetoCal ensures that all participants involved in a scheduled       event receive automated email notifications containing event details and reminders. It helps       to keep everyone informed and reduces the chances of missed meetings. 

Customize email notifications

Customized Meeting Link in NeetoCal allows you to create personalized and unique scheduling       links for your meetings or appointments. Instead of using a generic link, you can customize the       link associated with each event or recipient. Choose a specific name or identifier for each       meeting link, such as your name, the event type, or the recipient's name, making it more       convenient and memorable for them to schedule a meeting with you. 

Customize Meeting Link

NeetoCal allows you to integrate your booking page seamlessly into your website or other       online platforms. Instead of redirecting your clients to a separate scheduling page, you can       embed the booking page directly within your website, making it convenient for your clients to       book appointments without leaving your site.

Embed Booking Page

NeetoCal's Google calendar integration simplifies the scheduling process by seamlessly       connecting NeetoCal with your existing Google calendar. It provides a unified view of all       appointments and events, avoids scheduling conflicts, and ensures that you stay on top of your       schedules with automated reminders and real-time updates.

Google Calendar Integration

Clients can schedule recurring meetings, such as weekly guitar lessons or therapy sessions. If       your client wants to pre-book sessions for the next six weeks, NeetoCal reserves the time slots       on the same day and time for the next six weeks. In cases where the host is not available, the       client can change the time or day for that particular week. For paid meetings, the client's card       isn't charged until 48 hours before each meeting, giving clients the flexibility to cancel anytime.       Recurring meetings are a secure and convenient way for clients to pre-book regular meetings without       immediate charges.

Recurring meeting

Cancellation and Rescheduling feature in NeetoCal allows you to customize the rules and       permissions for canceling or rescheduling meetings. It provides flexibility and control over       managing meeting changes and ensures that the scheduling process remains efficient. 

Rescheduling and Cancellations

Round Robin Scheduling allows fair distribution and rotation of appointments or meetings       among a group of participants. It ensures that each participant gets an equal opportunity to       engage with others by rotating through the available time slots.

Round Robin Scheduling

Split Payment feature in NeetoCal simplifies sharing payments when you have a team or       multiple providers. You can set custom rules to divide payments based on percentages or fixed       amounts. When clients book appointments, the system automatically splits the payment and sends       everyone their share. It's an easy way to manage shared revenue among your team or providers.

Split Payment

Integrates with Google Calendar and automatically syncing your meetings.

Google Calendar

Integrates with iCloud calendar and ensure your meetings sync across all your Apple devices.

iCloud Calendar

Sync with Outlook/Microsoft 365 calendar to manage your meetings and appointments in one place.

Outlook/Microsoft 365 Calendar

Create personalized URLs that reflect your brand or for easy sharing and recognition.

Customize meeting link

Customize your booking page with pre-designed themes, and by adding your logo and cover image.

Gather client information in advance by adding custom questions to your meeting link.

Set custom availability and choose specific times and days when you are available.

Personalize your booking links by using your own domain or subdomain.

Custom domain

Send meeting reminders to your clients to inform them beforehand.

Configure the email the host and client receive when a meeting is booked.

Select preferred localized language for your booking page for better understanding.

Multiple language support

Embed a meeting link directly onto your website to streamline scheduling.

Embed booking page

Allow clients to book meetings using personalized meeting links.

Distribute meetings evenly among team members and share workload.

Allow multiple hosts to join a meeting, show slots when all hosts are available.

Multi-host meeting

Let clients book the same weekly slot, with future times pre-booked.

Recurring Meeting

Set daily, weekly, and monthly meeting restrictions to manage your schedule.

Set meeting Limit

Add gaps before and after meetings, allowing for preparation.

Buffer time

Set a minimum notice period for bookings, avoiding last-minute hassle.

Lead time

Automatically detect timezone and convert meeting time accordingly.

Customize the rules and permissions for canceling or rescheduling meetings.

Block free email domains like Gmail or Yahoo and accept only business email.

Conduct online meetings directly from your scheduling page.

Conduct online meetings

Direct clients to the right meeting link based on their answers and availability.

Routing forms

Create contracts, request signatures, and track them with DocuSeal validation.

Contract setup

Integrate with Zapier and automate workflows and connect with thousands of apps.

Zapier

Integrate with Slack and get instant meeting notifications and updates.

Slack

Integrates with Twilio to send SMS notifications and reminders for your meetings.

Twilio

Track your booking metrics by integrating with Google Analytics for data analysis.

Google Analytics

Sync with NeetoCRM to manage client relationships and appointments in one platform.

NeetoCRM

Use webhooks to automate real-time updates and data transfers to your preferred applications.

Webhooks

Collect payment when a meeting is scheduled by integrating with Stripe

Collect payment when a meeting is scheduled by integrating with Razorpay

Accept payment using Razorpay

Create discount codes and offer special rates or promotions to your clients.

Add discount code

Automatically split payment between company and service provider.

Split payment

Configure the refund rules to automatically process a payment refund.

Set up automatic refunds

Integrates with Zoom for scheduling and hosting virtual meetings.

Zoom

Integrates with Google meet for scheduling and hosting virtual meetings.

Google meet

Integrates with Microsoft Teams for scheduling and hosting virtual meetings.

Microsoft Teams

Integrates with Daily.co for scheduling and hosting virtual meetings.

Daily.co

Integrates with Jitsi for scheduling and hosting virtual meetings.

Jitsi

Integrates with Whereby for scheduling and hosting virtual meetings.

Whereby

NeetoCal Features

Ready to simplify your meeting scheduling process?

Efficient scheduling software designed for chiropractic practices, ensuring easy appointment management.

Chiropractic Scheduling Software.

Chiropractic scheduling software

Ready to simplify your appointment booking process?

Change how you manage dental appointments with NeetoCal scheduling software.

Dental Appointment Scheduling Software.

Dental appointment scheduling software

Ready to simplify your dental appointment scheduling process?

Enable your clients to book and manage their gym sessions online.

Gym Scheduling Software.

Gym scheduling software

Ready to simplify your gym session booking process?

Capture more clients with NeetoCal's simple online booking system for photographers.

Photography Booking Software.

Photography booking software

Ready to simplify your photography booking process?

Streamline your sales process with easy-to-use sales appointment scheduling software.

Sales Appointment Scheduling Software.

Sales appointment scheduling software

Ready to simplify your sales appointment process?

Make your salon run smoother with NeetoCal’s easy-to-use online booking system.

Salon Booking Software.

Salon booking software

Ready to simplify your salon booking process?

Focus on education while NeetoCal handles your scheduling needs, from classes, parent-teacher         meetings to extracurricular activities.

School Scheduling Software.

School scheduling software

Ready to simplify your school scheduling process?

Focus on creating memorable experiences while NeetoCal scheduling software, handles.

Tour Booking Software.

Tour booking software

Ready to simplify your tour booking process?

Focus on teaching students while NeetoCal schedule classes for you.

Tutor Scheduling Software.

Tutor scheduling software

Ready to simplify your class scheduling process?

Enable your clients to book and manage their appointments online.

Yoga Scheduling Software.

Yoga scheduling software

Ready to simplify your yoga session scheduling process?

Checkout industry-specific solutions with NeetoCal to book more appointments, expand your reach, and showcase your expertise.

Exceptional experience for every industry

NeetoCal, a Calendly alternative, is a scheduling tool that saves time by       removing the hassle of coordinating who is available and when. You can use       it to book appointments, interviews, demos, therapy, yoga and more.

No more “Hey do you have a minute?”

Connect with like-minded people, share experiences, and learn from each other.   Join our vibrant community of Neeto users to network, exchange ideas, and gain insights.

Join our Community Slack

With NeetoCal, you can sync your calendar, set your availability, and share your booking link.         Clients can book meetings with you without constantly checking when you are available.

Set your availability and let your client book your slot.

Minimize no-shows by sending customized reminders, including links for online rescheduling         or cancellation, reducing the need for back-and-forth communication via phone or email.

Avoid no-shows with automated reminders.

Therapy, guitar, yoga, dance and other classes are often scheduled on a recurring basis. NeetoCal         lets clients book recurring meetings and reserve slots weeks in advance.

Reserve your slots with Recurring meeting.

You can collect payments ahead of your sessions by integrating your Stripe or Razorpay account         with NeetoCal. It helps mitigate the risk of no-shows and saves time and effort in following up         with payment requests.

Accept payments prior to session.

NeetoCal allows you to add your logo, upload cover image or to choose and customize from         pre-defined themes to create a consistent and professional branding experience for your clients.

Customize your booking page to match your brand.

NeetoCal simplifies appointment management for therapists and clients, while integrated features           streamline our workflow and enhance counseling services.

NeetoCal in comparison has all their features and is free! I can't think of any reason to use           any other calendaring tool at this point.

Neat, simple and fairly priced! You've added round robin scheduling to the basic plan as well and it works smoothly.

What people say

Quickly share meeting links, get notifications for new, cancelled and rescheduled meetings,       and view your upcoming schedule on the-go.

NeetoCal Mobile App

With NeetoCal mobile app, all the information you need for your meetings is right at your         fingertips. From participant details to meeting informatrion, everything is neatly organized         in one place, so you can quickly check and prepare for any event.

View all event details at one place.

NeetoCal keeps you informed with timely push notifications for new meetings, cancellations,         or any rescheduling. You'll get alerts right on your phone, ensuring you never miss an important         meeting.

Avoid no-shows with push notifications.

Set your available time slots, block off busy hours, and make sure you're never double-booked,         all while on the go. Need to make changes? You can easily cancel or reschedule meetings directly         from the mobile app.

Manage availability with ease.

Quickly share meeting links, get notifications for new, cancelled and rescheduled meetings,     and view your upcoming schedule on the-go.

Meeting Management

Customization

Payment and Billing

Integrations

Calendar Integrations

Video Integrations

Security & Access control

Support

Compare NeetoCal pricing with Cal.com & Calendly

NeetoCal

Watch these videos to see how to use NeetoCal effectively.

NeetoCal Videos

Calendly alternative. Schedule meetings easily.

NeetoCal is a meeting scheduling platform that makes booking appointments & meetings simple. Take control of your schedule and efficiently manage your calendar.

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